MOVE-IN AND MOVE-OUT REMINDERS
IMPORTANT NOTES
- The deadline for Advance Warehouse Shipments to be received on or before Friday, February 14, 2025.
- In November, be sure to review the online Freight Target Floor Plans to find your booth’s target move-in date and time.
- All shipments (display/product) must be in the exhibit space and unpacked with crates ready for empty storage by Saturday, March 1, 2025 at 5:00 p.m.
- Exhibitors working before 7:00 a.m. or past 6:00 p.m. must complete an Extended Work Authorization Form available through your Sales Manager prior to the Show or at the Help Centers on-site.
- Move-out begins at 5:30 p.m., Tuesday, March 4, 2025. Do not begin packing your product or dismantling your booth early! If observed tearing down early, exhibitors may receive a $1,000 fine. Empties will start to be returned at 6:30 p.m. once the aisle carpet has been removed.
- Exhibitors are responsible for their booth and items at all times. Security vendors are available for hire during off hours.
- Marshaling Yard will be open from 6:00 a.m. to 2:00 p.m. during target move in and move out. Carriers should be provided with this information.
Three Productive Show Days
| Day | Date | Time |
|---|---|---|
| Sunday | March 2 | 8:30 AM – 5:30 PM |
| Monday | March 3 | 8:30 AM – 5:30 PM |
| Tuesday | March 4 | 8:30 AM – 5:30 PM |
EXHIBITOR MOVE-IN SCHEDULE
| Day | Date | Time | Location |
|---|---|---|---|
| Friday | February 21, 2025 | 12:00 PM – 4:30 PM | South Bldg. (Hall A) + North Bldg. (Hall B) |
| Monday | February 24, 2025 | 8:00 AM – 4:30 PM | South Bldg. (Hall A) + North Bldg. (Hall B) |
| Tuesday | February 25, 2025 | 8:00 AM – 4:30 PM | South Bldg. (Hall A) + North Bldg. (Hall B+C*) |
| Wednesday | February 26, 2025 | 8:00 AM – 4:30 PM | All Buildings |
| Thursday | February 27, 2025 | 8:00 AM – 4:30 PM | All Buildings |
| Friday | February 28, 2025 | 8:00 AM – 4:30 PM | All Buildings |
| **Saturday | March 1, 2025 | 8:00 AM – 4:30 PM | All Buildings |
*EAC Only
**All booths must be set by Saturday, March 1, 2025 at 5:00 p.m. Exhibitors may work later on Saturday, March 1, if necessary.
EXHIBITOR MOVE-OUT SCHEDULE
| Day | Date | Time | Location |
|---|---|---|---|
| Tuesday | March 4, 2025 | 5:30 PM – 10 PM | All Exhibit Halls |
| Wednesday | March 5, 2025 | 8:00 AM – 4:30 PM | South Bldg. (Hall A) + North Bldg. (Hall B) |
| Thursday | March 6, 2025 | 8:00 AM – 11:00 AM | North Bldg. (Hall C) |
| Thursday | March 6, 2025 | 8:00 AM – 4:30 PM | South Bldg. (Hall A) + North Bldg. (Hall B) |
| Friday | March 7, 2025 | 8:00 AM. – 12 Noon | South Bldg. (Hall A) + North Bldg. (Hall B) |
South Building (Hall A) & North Building (Hall B) Exhibitors
All materials must be packed, Material Handling Agreements (MHA) turned into the Exhibitor Services Center and freight removed by 12:00 noon, Friday, March 7, 2025. Carriers must check-in at the Marshaling yard by 10:00 a.m. on Friday, March 7, 2025. Shipments will start being rerouted at 12:00 noon on Friday, March 7, 2025.
North Building (Hall C) Exhibitors
All materials must be packed, Material Handling Agreements (MHA) turned into the Exhibitor Services Center and freight removed by 11:00 a.m., Thursday, March 6, 2025. Carriers must check-in at the Marshaling yard by 10:00 a.m. on Thursday, March 6, 2025. Shipments will start being rerouted at 11:00 a.m. on March 6, 2025.
CRATE RETURN SCHEDULE FOR ALL BUILDINGS
The Show closes at 5:30 p.m. on Tuesday, March 4, 2025. The anticipated schedule to return cardboard boxes, fiber cases and empty crates for products will be as follows:
Tuesday, March 4, 2025
- 5:30 p.m. – Begin removal of aisle carpeting.
- 6:30 p.m. – Begin returning Priority Storage
- 7:30 p.m. – Begin returning all other empty storage
Wednesday, March 5, 2025
- 12:00 a.m. – Anticipated completion of returning all empty crates.
SECURE YOUR PRODUCT SAMPLES AND MERCHANDISE
During move-in, move-out and Show days, IHA will provide perimeter guard service in all exhibit halls. IHA will provide additional security after the Show closes on Tuesday, March 4, 2025. To aid in these efforts, it is imperative that exhibitors secure their product samples and merchandise. Take advantage of the complimentary security lock-up areas available on each exhibit floor and do not leave booth unattended.